-------------------------------------------------------------------------
Institutional Board (IB) bylaw
-------------------------------------------------------------------------
 
1.Members
 1.1 IB consists of representatives of the collaborating institutions.
 1.2 Each institution selects one representative for the IB.
     (An institution consists of at least one staff member.)
     (When another person is to act as the representative, it is to be 
      reported to the chairpersons). 
 1.3 Whenever an institution is admitted to the Belle collaboration,
     the representative of the institution is automatically a member
     of IB.
 1.4 Three spokespersons attend each IB meeting but are not the members.
 
2.Function
 2.1 IB is to keep the spirit/morale/image of the collaboration high
     (together with the spokespersons and executive board).
 2.2 IB is the primary place to set up policies for the collaboration
     and propose them to the collaborators.
 2.3 IB is the electorate of spokespersons.
 2.4 IB discusses the admission of new members and recommends to a
     general meeting. A resignation of members or institutions
     are treated similarly. 
     (See policies on them for detail.)
 2.5 IB may suggest speakers at conferences to the spokespersons.
 2.6 IB also functions as a ``KEKB users' organization''.
     It gathers complaints and/or suggestions to KEK.
     It asks KEK for improvements.
 2.7 IB discusses institutional matters,
     i.e. items concerning on each institution's interest, 
     such as students' thesis topics, etc.
 
 
3.Organization
 3.1 IB selects a chairperson whose term is 2 years and is renewable.
 3.2 The selected chairperson may appoint co-chairperson(s).
 3.3 The chairpersons let representatives know agenda ahead of 
     IB meetings, chair IB meetings, write and distribute minutes, etc.
 
4.IB meetings and communication
 4.1 An IB meeting is held every time when a general group meeting is held.
 4.2 Chairpersons can invite non representatives to an IB meeting when 
     they think it necessary.
 4.3 When an urgent matter arises, the IB chairpersons can pole the
     opinions of representatives through e-mail.
 
5.Decision making
 5.1 The final decision will be made at a general meeting.
     IB recommends matters to a general meeting.
     When serious objections or comments are raised there, then
     the matter will be sent back to IB for more discussion.
 5.2 A quorum consists of a majority of the representatives.
 5.3 Most matters are decided at a simple majority, except for admission
     of members where the 2/3 majority is necessary.
 5.4 Each representative has one vote.
     Non representatives can attend an IB meeting, but do not vote.
     A representative who cannot attend an IB meeting can express
     his/her opinions by sending a `letter of attorney' to the 
     chairpersons via a member from his/her own or other institution
     or an e-mail.
     (Choose someone preferably of the same institution to represent him/her. 
      When he/she has to ask someone other than of the same institution,
      he/she must report it to the IB chairpersons via e-mail etc. 
      beforehand for his/her vote to be valid.
      One person can represent more than one representative when this 
      procedure is taken.
      Or the representative can let the IB chairpersons know his/her
      opinion on a certain subject for his vote through an e-mail.)